Why Todoist is the Best Task Management Tool for Freelancers

For years, I scribbled on planners, napkins, and the back of my hand. I tried using iCal, Notes, and random word documents named by category. All of this worked for my task management—kind of. Sort of.

Okay, so, ultimately, it didn’t freaking work. I felt tasks looming somewhere, forgotten in the backwoods of my mind, not to mention my precious time slipping away from me. Which led me to seek out a multi-device task manager that helped keep my three businesses, good habits, and random time-sensitive tasks organized. That’s when I found Todoist.

I’m here to spread the good news of why and how Todoist can help you professionally and personally to get the damn things done.

1. You can start cultivating the good habit of task management

Y’all, Todoist makes task management easy. If you’ve struggled with this in the past, Todoist may be what helps you nail down tasks and time.

Not a natural list-maker, but know you need to start learning how to manage your to-dos? Start with a small list. Hell, maybe even make a habit of keeping the list small every day. We become paralyzed at a wall of to-dos, or to-dos that are too unwieldy or vague.

Ask yourself at the beginning of each day: What are the three things I need to get done today to feel accomplished?

Find that balance between giving yourself an easy check-off (i.e., Open laptop) and an insurmountable chunk (Write that novel.).

2. You have the option of quickly glancing between what’s coming up soon and what falls under a specific project

Ever glanced at your planner and had your eyes glaze over at the sea of blank ink? Or pulled up a calendar app to find everything with the orange tag, only to wish you had the option of pulling it together in a streamlined list?

Todoist allows you to quickly toggle between what’s coming up in the next few days and specific projects. Need to know what’s due this week? You can pull up that info, stat. Want to decide what to prioritize in the next month for that one ongoing project? Pull that project up, and start setting due dates.

3. You can easily organize your projects by parent projects and sub-projects

I keep each of my main businesses separated by category; I have a list for the farm, for my textiles business, and, of course, for my writing work. But within those, I have projects I can keep discrete and orderly. My bookkeeping and loan application farm to-dos can stay organized and untangled in their respective project sections. If they were all piled together, my brain would probably implode from seeing “reconcile all accounts” next to “fill forms A-F, ” and I’d head for the hills, never to be seen again.

4. You can even use Todoist for your self-development

This might sound like overkill to those uninitiated into the Nerds Crazy About Organization Club. But you can harness the power of Todoist to help you make a wish into a habit. As in, “I wish I meditated every day,” or “I wish I had a reminder to have only one cup of coffee a day.”

Well, thank you and/or I’m sorry, but your days of wishing are over. That’s because you can set a task as a daily doing. For example, I’m trying to get in at least five minutes of meditation a day. So, every morning when I open Todoist, there it is. And it stays on my daily list until I sit my buns down and try to think about nada, like the wannabe Zen master I’m not actually trying to be. Where all the planner-scribblings and taped-to-the-door notes have failed, Todoist has helped me not only get shit done, but also not-do, à la meditation.

(Damn, that’s deep.)

5. You can use Todoist for pretty much anything

  • Get your business organized.
  • Plan a bitchin’ party.
  • Finally declutter your house.
  • Write a book.
  • Develop your writing skills or voice.
  • Start a non-profit.
  • Build a parade float.
  • Make exercise a daily thing.

If you feel like you’ve been buried under a pile of stepping stones out of place, time, and context, do yourself a favor and head over to Todoist and try it out right now. You’ll thank yourself later.